Residents
[+]Security Advice
[+]Health Info
"Nothing is slower than a sick turtle"
Please take care of yourself and your health. Refer to the following websites for more information about keeping yourself healthy!
University Health Center H1N1 flu update page
UMD's H1N1 Fall 2009 Preparations
[+]The Releasing Process
The Spring 2010 process will begin on
Tuesday, November 3, 2009 after 9:00 a.m.
The Last Day to submit a request for Spring 2010 re-leasing is
Tuesday, January 5, 2010.
Tuesday, January 5, 2010.
Check back for more information.
You may want to review information listed below from last year as a refernce tool.
You may want to review information listed below from last year as a refernce tool.
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If you have already begun the re-leasing process, you can check the status of your re-leasing transaction here (Check Releasing Status).
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** Re-Leasing How-To **
2-page Instruction Document
Download and Print How-To
The following information is designed to help you navigate the process you must follow if you wish to end your Courtyards lease early. Please review this information with any prospective re-lessor so that both parties fully understand the requirements of the process. You are responsible for finding a qualified student to take over your lease and you must complete all the steps in this process before you can be released from the financial obligations of your lease.
Step 1: Find a Re-Lessor
Though it is your exclusive responsibility to find a qualified re-lessor, there are many resources available:
· CTY also offers a Re-Leasing Bulletin Board (Male) (Female) to allow residents and applicants to exchange re-leasing information.
· You may post advertisements in designated areas on campus. (Some bulletin boards require University approval before posting).
Step 2: Complete the online re-leasing process
(Complete at least 3 weeks in advance of your transfer date)
Click here to submit an online re-lease form. The online release request form in ONLY available to the current SCC/CTY resident. As a current resident, you may want to set up your Resident Portal account TODAY to avoid any delays later on. The Resident Portal is ONLY available to the current CTY resident.
Information you will need to complete your request includes:
· Re-leasing candidate's information (you may want your re-leasing candidate to be present or on the phone when filling out the request).
· Date you wish to move out.
· Date your re-lessor wants to move in.
· The above dates must be at least two (2) business days apart when choosing to do the standard check-out and check-in process.
Step 3: Determine your re-lessor's eligibility
The University of Maryland's Department of Resident Life must approve all re-lessors for CTY residency. During the academic year, the criteria that the Department of Resident Life uses to determine student eligibility for CTY residency are as follows:
· Does the student currently live on campus?
· Has the student completed his/her first year of post-secondary education?
· Is the student in good financial, judicial, academic, and registration standing?
For the SUMMER only, an applicant must be directly affiliated with the University, and in good financial, judicial and academic standing to lease at CTY.
It takes about 5 business days to determine a re-lessor's eligibility through the University.
Step 4: Sign and return your re-leasing paperwork
(Complete at least 5 business days in advance of your transfer date.
You and your re-lessor will need to schedule a visit with the Courtyards Leasing Agent to sign and submit your re-leasing paperwork and payments. Be sure to bring the following items to your appointment at least five (5) days before your re-lessor's check-in date to avoid any delays:
· Your re-lessor's $300 check for the lease reservation fee
· Your re-lessor's $25 check for the application fee.
· Your re-lessor's signed, notarized Guaranty of Lease.
· Your check for the $100 lease transfer fee.
· When applicable, a $60 check or money order for cleaning. Payment should be made out to Educated Cleaners.
The following items will be provided by staff at your appointment:
· Re-lease Agreement to be signed by both parties
· Your re-lessor 's Lease Agreement
· Your re-lessor 's application and roommate matching form
· Application and lease reservation fees should be made payable to The Courtyards and should contain the appropriate student 's name (current or new resident) and apartment number.
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*** IMPORTANT ***
I understand that when I re-lease my apartment, I am relinquishing the remainder of my 2009-2010 lease with The Courtyards to my re-lessor. My re-lessor will have no additional rights or priority to my assignment for the 2010-2011 term by virtue of completing a summer re-lease. Furthermore, my re-lessor is not permitted to stay in my assignment beyond July 31st, 2010 unless they have already signed a lease of their own for the 2010-2011 lease term. There are NO EXCEPTIONS to the move out date except in the case of legal lease holders who submit an application and are approved to directly transfer into their 2010-2011 unit. Appeals for lease extensions will not be granted under any circumstances. By completing the re-leasing process, any direct transfer application submitted by the outgoing resident is rendered null and void. |
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[+]Mail & Packages
Mail service is provided to the Courtyards by the United States Postal Service. Each apartment is issued a communal mailbox located adjacent to the Clubhouse and each resident is issued a key at check-in to access the mailbox.
To receive mail without incident or delay, please make sure it is addressed as follows:
Resident Name
8000 Boteler Lane Apt# XXX
College Park, MD 20740
As a Courtyard’s lease holder you authorize the Courtyards to accept packages, parcels, and deliveries on your behalf. However, packages will not be accepted until a resident officially checks in. As a lease holder you agree to hold Courtyards free of liability or responsibility for packages, parcels, or deliveries should they be lost, damaged, or otherwise harmed. Furthermore, Residents understand that if packages, parcels or deliveries are not claimed within fourteen (14) days, they will either be returned to the sender or discarded as Landlord deems appropriate.
Packages are logged daily by the Courtyards staff. When a package is delivered for a resident, the resident will receive an e-mail notifying him/her of the package. Packages can be claimed Monday through Thursday 9AM-10PM, Friday 9AM-5PM, Saturday 10AM-6PM, and Sunday 10AM-10PM. A valid University, state or local government I.D. is required to claim your packages.
[+]Rent
The full lease rental rate is due and payable in 12 equal installments during the lease term. Each installment is due in full on the 1st of each month without reminder. After the 10th of each month, a 5% late fee is applied to the account.
Rent may be paid in-person using a check or money order. A check or money order may also be mailed to: The Courtyards 8000 Boteler Lane College Park, MD 20740. If paying with a check or money order, please include the resident’s name and apartment numbering the memo section.
One-time or recurring electronic payments may be made on the Resident Portal using a credit/debit card or a bank draft. There is an additional transaction fee for using a credit/debit cards, however, bank drafts are free of charge.
[+]Parking
Each Courtyards resident is eligible to park their car in the community for free. All vehicles must be registered to the resident or the resident’s parents/guardian. Residents must obtain a parking pass prior to parking in the Courtyards and must park legally following all posted parking regulations.
Be advised: The Department of Transportation will issue tickets and/or tow inappropriately parked vehicles 24-hours a day, 7 days a week using the same enforcement guidelines as all other campus lots. All complaints and appeals regarding parking enforcement are handled by the University Of Maryland Department Of Transportation Services. Information is available online at www.dots.umd.edu or by calling x4-PARK.
Parking Permits
All residents parking a vehicle at The Courtyards are required to display a valid Lot 8 parking permit. Permits must be obtained at check-in. The resident will be required to provide a license plate number. After a resident’s initial check-in, the resident will be required to provide proof of vehicle registration in the resident’s name or their parent/guardian name and a license plate number to obtain a permit.
Each resident may only possess one (1) Lot 8 permit. A resident checking out of the Courtyards will be required to surrender his/her permit when keys are returned.
Replacement parking permits may be obtained by visiting the Courtyards Office. A replacement fee of $213 will be charged to the resident’s account.
Visitor Parking
Visitors are welcome to park in the spaces restricted for 15-minute usage during the hours of 7:00AM and 4:00PM. These spaces are provided directly in front of the Clubhouse, and marked as 15-minute spaces. Your visitors are welcome to freely park here before or after the hours of 7:00AM and 4:00PM.
Visitors may also park in the metered spaces provided in the outermost row of parking between buildings 100 and 600, nearest building 100. Between the hours of 7:00AM and 4:00PM these spaces are enforced. Visitors are welcome to freely park in these spaces before or after these hours.
[+]Recurring Payments
If you plan to pay rent electronically, we encourage you to consider setting up a recurring payment through the Resident Portal. The recurring payment option is very easy to set-up and manage, and allows you the benefit of knowing you do not have to remember to mail or drop off a payment or to log-in and make the one-time payments.
Like one-time electronic payments, you may use a debit/credit card (transaction fees apply) or a bank draft to pay. The recurring payment option allows you to choose the payment method, payment, amount, and payment frequency. You may also edit your payment settings at anytime to change your payments or to stop using the recurring option.
[+]Bicycle Registration
Our bicycle racks are reserved for The Courtyards at
Once you receive your permit, just snap the permit onto your bike as pictured below, and park it at your closes bike rack. Bicycles may not be parked at trees, railings, signs, or any area other than the bicycle racks provided. All illegally parked bikes or those not registered with the Courtyards will be removed and impounded at the resident’s expense and if left unclaimed for thirty days Courtyards has the right to discard.
[+]Moped/Scooter Parking
Mopeds/scooters are welcome at The Courtyards. The University requires that all mopeds/scooters be registered with the Department of Transportation Services. Once registered, they may be parked at any designated “Moped Parking Only” location within the community. Three convenient locations are located between buildings 300 and 400, within the horse shoe parking lot of 100/200 and in the rear of 700 parallel to the recycle station. Parking and/or storage of moped/scooters in hallways, apartments, on bike racks or on balconies is against the fire code and strictly prohibited.
[+]Check-in/Check-out
Check-in is available to you on the first day of your lease term. You will obtain your keys, parking pass, alarm information, etc. at that time and be permitted to begin moving in to your apartment. To check-in, we ask that you bring photo identification to the Clubhouse Office.
We know that moving in can be stressful, and we will do our best to make your check-in as quick and smooth as possible. A few ways that you can assist us in making your check-in a success and your move-in smooth are:
· Remember your photo identification.
· Memorize or write down your license plate number.
· Dress appropriately for the weather. The Courtyards is a garden-style community and does not have elevators.
· Consider bringing a hand truck but remember there are stairs to navigate if you do not live on the first floor!
· Leave your pets at home. Pets are prohibited on the Courtyards property and our furry friends are usually not very happy left in a vehicle.
Check-out is required at the end of your lease term. If you decide to check out of your room for any reason (end of lease or otherwise), you must follow these procedures to limit the chance of incurring additional charges and to ensure you have properly completed the move-out process.
All personal property must be removed from your unit and it must be returned to the condition it was in when you moved into the apartment. To complete your check-out, please visit the Courtyards Office during regular business hours (Monday-Thursday (9AM-6PM; Friday 9AM-5PM). You will need to complete a check-out form and submit your keys. Once you turn in your keys, you will not be permitted to re-enter your apartment or to access your mailbox.
Once you check-out, Management Staff will enter the apartment to complete a Move-Out Inspection. The current condition of the apartment will be compared with your Room Condition Report to determine any work that must be completed prior to a new resident moving in and/or any damage fees that must be assessed to you. Do not forget to remove all unwanted items from your room and apartment, and take any large items to the dumpster areas. If you leave items or trash in your unit, they will be considered abandoned property and thrown away, and an additional charge for trash removal may be assessed to your account.
Please note that if any resident checks-out prior to the end of his/her lease or without releasing to another student, he/she remains financially responsible for the remainder of the lease. This financially responsibility is only relinquished if the lease term ends or the lease is officially transferred to another student.
[+]Promoting Responsible Action in Medical Emergencies
[+]Courtyards Area Council
The Courtyards Area Council is a student organization, affiliated with the University of Maryland’s Resident Hall Association that works to provide representation to all Courtyards residents at the community and the University level. The Courtyards Area Council strives to:
- Provide more effective and open lines of communication between Courtyards management and Courtyards residents.
- Organize and provide Courtyards residents with activities and programs.
- Address issues residents may have such as safety concerns, trash collection, parking, and roommate situations.
- Organize and allocate the money available in the budget for community improvement.
The Council consists of both elected officers and general members. Your level of involvement depends on your interests. Being an officer allows for a more specific role and responsibilities, while a general member has more flexibility and the same opportunities to greatly impact the Courtyards Community!
The 2009-2010 Officers are:
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Bridget
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Gallagher
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President
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Courtney
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Buchanan
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V.P. Communication
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cbuchana@umd.edu
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Josh
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Grinter
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Senator
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If you are interested in making a difference in your community, contact us at:
courtyards@marylandrha.com
[+]Online RCR
Upon move-in, you are encouraged to assess the condition of your room and apartment, and then to complete a Room Condition Report (RCR) online documenting the condition of your space at the time of move-in. Upon move-out an inspection of your apartment is completed comparing the condition at move-in with the condition at move-out to determine damage charges and work that must be completed prior to a new resident moving in. If you do not complete and submit an RCR, your room and apartment will be inspected with the assumption that all items and furniture were in satisfactory condition with no damage at your move-in.
Please log on to your Resident Portal via www.umdcourtyards.com to complete your RCR within two (2) business days of checking in. To complete the form:
- Assess the condition of your unit overall including walls, carpet, furniture, appliances and bathroom.
- Select the appropriate condition box and add descriptions of any damage that exist in your unit. Be as specific as possible using numbers, dimensions and descriptions. For example, if your kitchen counter has a The Courtyards written in the laminate, you might write 2 inch The Courtyards written near sink in the move-in column in the kitchen section next to “counter”.
- Submit the completed RCR and print or e-mail yourself a copy for your records.
If you have any questions about how to complete the form, please contact your Community Assistant or the Courtyards office for assistance.
[+]Study Abroad
STUDY ABROAD Information
The following information is intended only for PREVIOUS South Campus Commons or Courtyards residents interested in returning after participation in a Study Abroad Program.
The following information is intended only for PREVIOUS South Campus Commons or Courtyards residents interested in returning after participation in a Study Abroad Program.
Please refer to the Study Abroad Information link with information that will be essential in preparation of the 2009-2010 leasing process.
If you have not lived in South Campus Commons or The Courtyards previously, you are required to meet all of the requirements of all first-time residents as outlined in "Applying to SCC"
If I go abroad do I lose my priority to live in the Commons/Courtyards again next year?
No, as long as you meet all requirements you will be able to lease with The Commons for the following year. To be considered eligible for return, the University must verify your participation in a University-approved program for the Spring 2009 semester and that your University account is in proper standing. Additionally, your rental account with us may not have any outstanding dues. If you have a balance with us, it must be paid prior to your lease signing.
If I go abroad do I lose my priority to live in the Commons/Courtyards again next year?
No, as long as you meet all requirements you will be able to lease with The Commons for the following year. To be considered eligible for return, the University must verify your participation in a University-approved program for the Spring 2009 semester and that your University account is in proper standing. Additionally, your rental account with us may not have any outstanding dues. If you have a balance with us, it must be paid prior to your lease signing.
Please be advised that even though you are permitted to return as a 2009-2010 lease holder, only the person occupying a space DURING the Spring 2009 semester is granted "current resident" or "same bedroom renewal"� rights. While you are not permitted to lease as a "same bedroom renewal," you can lease as either a pull-in of a Spring 2009 resident or as a transfer resident.
What is required of me to lease with Commons/Courtyards while I am abroad?
Please review the following requirements carefully, as failure to complete each of the steps will jeopardize your 2009-2010 housing with us. As a study abroad student, you should be prepared to have the following items submitted to us on your behalf.
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What is required of me to lease with Commons/Courtyards while I am abroad?
Please review the following requirements carefully, as failure to complete each of the steps will jeopardize your 2009-2010 housing with us. As a study abroad student, you should be prepared to have the following items submitted to us on your behalf.
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- Proxy Form: South Campus Commons allows students to have their lease signed by proxy with the use of this document. The proxy you assign will be able to make all necessary housing decisions and sign all required documentation on your behalf, so please make sure you discuss all information necessary for their completion of your housing selection. You must sign and complete this document then provide your proxy with the form so they can present it at your leasing appointment. Please do not send proxy forms directly to our offices.
- South Campus Commons Renewal Intent Form: This form is available for online submission and must be completed by 5pm on Thursday, February 12, 2009. It is required of all current SCC/Courtyards lease holders and all residents intending to return from Study Abroad. If you want to pull-in prospective roommates for next lease year, you must provide us with the requested information on the form (their name, UID, email address and current residence). Your proxy and all prospective pull-ins should discuss and then schedule a lease signing appointment appropriate for your group. SEE RENEWAL FAQ
- Online Application [Due by 11:59pm on February 19, 2009]: Your completion of the application allows a current resident to list you as a PULL-IN and allows the Department of Resident Life to assess your current eligibility status. As long as you are on a University-approved program or a sanctioned absence, you should be approved by Resident Life. The application is also necessary for us to obtain information for your file that your proxy will not easily be able to provide. The application is mandatory even if you have submitted one to us previously. All residents returning from a study abroad program must complete this application by 11:59pm on Thursday, February 19, 2009.
- Guaranty of Lease: When returning to South Campus Commons, you are required to submit a new notarized Guaranty of Lease form. Because of the large number of students who want to return from Study Abroad programs, we are not able to research our file archives for previously submitted paperwork!
- Lease Reservation Fee: Lease Reservation Fees are collected at the time of your lease signing and applied towards your first rental installment. Any deposit amount that is not applied towards your rent or possible damage charges will be refunded by our corporate offices. Your proxy is required to submit your $300 Lease Reservation Fee at the time of your lease signing. All payments are to be made by check or money order.
What happens if I sign a full lease and then go abroad for all or part of the year?
South Campus Commons allows students to release their space to an approved University of Maryland student. It is the responsibility of the current lessor to find an eligible student to take the lease. If you are unable to find an eligible student you will be obligated to the lease you signed.
Should I sign a full lease if I will be studying abroad for a semester or graduating in December 2009?
We do not recommend that you renew your lease in this case, as you could find yourself obligated to twelve monthly payments and yet not be able to live in your apartment for a significant portion of the term of your lease. Instead it would be best to release from someone else.
If you need further information on returning to South Campus Commons, please contact the South Campus Commons Leasing Office at Leasing@southcampuscommons.com
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